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Making Programme Management Work

Course Overview

 Achieving long term business goals through independently managed projects is often chaotic, stressful and counterproductive. Program Management enables you to integrate progress and manage resources across interrelated projects to achieve broader organisational goals.

This 3 day workshop is designed for managers working in a Programme context and examines the why and how of programmne management as well as what needs to happen to establish and operate programmes.

A program provides the framework to co-ordinate the management of inter-related projects. This includes a common set of purpose, values, standards, roles, systems and procedures that the projects will use as well as the continual evaluation of performance at individual and collective level of the projects and their integrated delivery to the business.
Included in this course is:
  • Establishing a program and its governance
  • Planning the program
  • Managing the benefit expectations and realisations
  • Execution and control activities of the program
  • Providing leadership
  • Managing the resources, and
  • Evaluating results
The course references multiple sources of information of Portfolio and Program Management standards and methods including Managing Successful Programmes (MSP®).
Reference is made to international standards from:
  • UK – Office of Government Commerce (OGC) – Managing Successful Programmes
  • Project Management Institute (PMI®)
  • Global Alliance for Project Performance Standards (GAPPS)
  • European Union Methodologies such as Project Cycle Management
Case studies are drawn from corporate and government examples and from programs in developing countries.
Achieving business success through projects that are not managed as an integrated set can be chaotic, stressful and in fact seen as having failed. This is why Program Management becomes an important approach for an organisation to implement. The use of program management has been around for many years but it is still not taken seriously by many executive managers. The establishment of effective management structures, processes, authorities and responsibilities is critical to enabling an organisation to achieve the benefit of program management. Projects focus on the short-term delivery of their scope requirements, but the program has an over arching view and involvement in achieving the longer-term business changes, needs and benefits.

Course Objectives:

  • Be able to implement Program Management
  • Understand required governance frameworks
  • Understand how to plan, manage, execute and control a set of multiple related projects  
  • Be able to undertake program risk planning and cascade to component projects

Course Delivery

 The course comprises instructor-led training, supplemented by exercises, additional reading and practical group work

Course Assessment

 This course has no formal assessment

Course Content

The following topics are discussed and developed through group work:

Introduction to concepts and terms,

  • Defining portfolio, program and project management
  • Relationships and differences in function between portfolio program and operation or general management
  • Value of Program Management to an organisation
  • When to use a program approach
  • The value of adopting a program approach
Reviewing your current environment
  • Discussion – do we have portfolios and/or programs?
  • What type of projects do we have – classification exercises
  • What risk profile do we have – exercise
  • Discussion of program health check results
Structuring a program:
  • Governance models
  • Functions and Roles within programs
  • Program life cycle
  • Systems and standards
  • Program office
Starting up and planning a program
  • Benefits realisation management
  • Gaining commitment – selling program concept
  • Stakeholder relationship and expectation/change management 
  • Defining risk management strategy
  • Planning a program
Managing program performance:
  • Providing leadership
  • Stakeholder management
  • Benefits management
  • Procurement management
  • Risk management 
  • Managing resources
  • Monitor and evaluate projects
  • Integrated control access programs
  • Product delivery

Course Prerequisites

This course has no formal pre-requisites. However, it is most useful for delegates that are working within a project-based organisation and are considering or have already begun implementing programme management approaches and techniques within their organisation

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